Terms & Conditions

Basic Terms for Transactions

 

TERMS AND CONDITIONS OF BOOKING AND FURTHER INFORMATION FOR DELEGATE CANCELLATIONS

All cancellations must be made in writing to Olivia.jackson@haymarket.com. It is the booker’s responsibility to ensure that we have received the cancellation. Please see below for a breakdown of our cancellation fees.  I agree I will be charged the full rate of £500 to cover all accommodation and admin costs if I cancel within 6 weeks of the event. However, a substitute delegate can be nominated by the 1 st October, subject to a handling fee of £300. Substitutions in advance of the event are confirmed at the organiser’s discretion. All substitutions must be the same level of purchasing and be able to provide proof of job title.

CONFIRMATION PROCEDURE

Once we have received confirmation of your booking via our online booking system, we will send you a confirmation email. The dispatch by us of an email confirmation constitutes a legally binding contract. If you have not received your confirmation email immediately after submission of your booking, please contact a member of the forums team on +44 (0)20 8267 4049 as there may be a problem with your booking.

Haymarket Events are unable to accept responsibility for the non-arrival of information. Haymarket Events reserves the right to decline any booking. Haymarket Events reserves the right to vary the content, timings, location and/or speakers of events and as such accept no liability for variations.

DIETARY REQUIREMENTS

A vegetarian option is provided as standard. If you have any other dietary

Requirements, please contact the Forums team on +44 (0)20 8267 4049 or Olivia.jackson@haymarket.com

OTHER REQUIREMENTS

We make every effort to ensure our events are accessible for all delegates. For any specific access requirements, please contact the Forums team (as above).

ON THE DAY

Please note that we may take photographs, video and audio footage of the event, which may include speakers and the delegation, and this may later be used in editorial features and/or in marketing and promotional material.

Whilst in attendance at any Haymarket event, if your behaviour is deemed disruptive, offensive, dangerous, illegal, or if you are found to be distributing unauthorised material we reserve the right to eject you without any prior notice. Audio and visual recordings or the distribution of commercial materials are not permitted without our prior consent. We can accept no liability for damage to or loss of personal belongings at the event venue.

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